Schedule an Event
UTN is committed to providing you with the best experience, including a streamlined process for scheduling your videoconference. There are three (3) methods available for scheduling your videoconference and they are detailed below.
Page Contents
Online (U-TED)
Using your internet browser and following the steps below, you may submit a videoconference request. The request will be processed by our database system (U-TED) and the Videoconference Coordinator and you will receive a confirmation e-mail within 1-2 business days of your request. If there are any issues with your request, our Videoconference Coordinator will call you to discuss it.
- Check the monthly or weekly online calendar of scheduled events. From here you can ascertain whether your planned event overlaps with another event that has already been scheduled. Depending on how many participants or your requirements our Videoconference Coordinator will be able to ensure the event is scheduled correctly.
- Once you have checked the calendar, call the UTN Videoconference Coordinator.
- Your request will be processed and approved and you and all the participants will receive an e-mail confirming the event.
Send an e-mail request to the Videoconference Coordinator at utnsched@utahtelehealth.net with the following information. Once your request has been processed and confirmed, you and each of the participants will receive a e-mail confirmation for your event.
- Your name, phone# and e-mail address
- Your company name
- Type of event (i.e. Training, Meeting)
- Event name
- Date
- Start time
- End time
- Host location (where the presenter will be)
- Participating sites
Phone
Call our videoconference coordinator on (801) 585-2426 or (866) 525-5622 and be prepared to provide the following information. Once your request has been processed and confirmed, you and each of the participants will receive a e-mail confirmation for your event.- Your name, phone# and e-mail address
- Your company name
- Type of event (i.e. Training, Meeting)
- Event name
- Date
- Start time
- End time
- Host location (where the presenter will be)
- Participating sites
Important Tips
Here are some other things you should know.- Schedule your videoconference event as EARLY as possible.
- If there are any changes to your event, keep the UTN scheduling office informed.
- Use e-mail when you need to communicate anything as phone messages are easily lost or forgotten. Follow up any phone messages with an e-mail.
- Take our office number with you and call if you have any problems prior to or during the event.
- For a quick guide on scheduling, see our scheduling tips (PDF).
- Comprehensive guide (PDF) for submitting a new video event online.
Contact
UTN Scheduling Office
UTNsched@utahtelehealth.net
Phone: (801) 585-2426
Toll-free: (866) 525-5622
Fax: (801) 585-2527
