Schedule an Event
Checklist
UTN Local Site Coordinators

Welcome to the scheduling portion of our web site. It is important to us that we provide you with the best service available. In order to accomplish this we need some important information from you prior to scheduling a video conference. Please have the information on our Checklist available at the time of scheduling. The first thing to remember is schedule your meeting, session or clinic as soon as you can as network and room availability can change daily.

Please note that bridging services are available to both UTN and non UTN members.

Steps in Scheduling and Using the UTN Bridge

• Contact: Pat Bryner of the Utah Telehealth Network (UTN) to reserve a meeting time.
  Email: pat.bryner@utahtelehealth.net
  Phone: (801) 585 -2426 or toll free 1-866-525-5622
• Prepare list of sites/groups that are planning to attend. Send the list to pat.bryner@utahtelehealth.net. Include:
• Name of conference meeting (ex. UALC, ULA, RML, HEAL)
• Committee name
• Each participating videoconferencing site name
• Name and phone number of meeting requestor
• Name and phone number of technical contact at each site
• Public IP address of videoconference system
• Identify the meeting leader and primary presenting site
• Review the list of potential UTN videoconferencing sites. Select your potential sites. Call Pat Bryner (801-585-2426) with any questions

After the Bridge is Scheduled

• Communicate the time and date of the meeting to all participants. Refer them to this page for connection instructions.
• Each site should conduct Pre-Meeting Tests 48 hours in advance for sites other than UTN members:
  • Test connection with UTN’s bridge. Call 1-801-585-2426.

How to Connect 30 Minutes Prior to Meeting Time

• Each participant should connect their videoconferencing 30 minutes prior to the meeting.
• Dial the UTN
Bridge 155.100.9.17
• You should see that you are connected.
• The first site in a meeting will see itself onscreen and may appear slightly delayed. This is normal. Wait for another participant to enter. Do not hang up. If you feel that you are not connected or experiencing problems, call Pat Bryner 801-585-2426 or 1-866-525-5622.

• The meeting leader should conduct a Role Call at the start of meetings.
• Meetings start with a “Hollywood Squares” format. If necessary, call Pat Bryner to customize the screen layout 801-585-2426 or 1-866-525-5622